HVAC Lead Assist

Why HVAC businesses lose leads

HVAC leads are extremely time-sensitive.

Instant Reply

Sends an immediate email response to every new HVAC lead without delay.

Follow-Up

Schedules polite follow-up emails automatically until the customer replies.

Stops all messages instantly once the customer responds or opts out.

Safe Stop

When a potential customer reaches out, they often contact multiple contractors at the same time.

The business that replies first usually gets the job.

• You’re on a job when the lead arrives

• Calls go to voicemail, emails wait

• Follow-ups are manual and inconsistent

• The opportunity quietly disappears

HVAC Lead Assist ensures every lead gets an immediate, professional response — even when you’re busy.

What HVAC Lead Assist does

HVAC Lead Assist does not replace you — it ensures no lead is ignored.

How it works in practice

You always remain in control of the conversation.

1. Connect your email

We connect to your Gmail or Google Workspace inbox.

No new tools or dashboards required.

2. A new lead comes in

From your website, ads, landing pages, or contact forms.

3. Automatic reply + follow-ups

Professional emails are sent on your behalf at predefined intervals.

4. Customer replies → automation stops

Once the customer responds, all follow-ups stop automatically.

Designed to be safe and respectful

HVAC Lead Assist is intentionally limited in scope.

It is designed to help — not annoy your customers.

• No emails after a customer replies

• STOP and unsubscribe requests are respected immediately

• No chatbot conversations

• No AI-generated back-and-forth

• No risk of runaway automation

If a customer engages, the system steps aside.

Who this is for

Good fit

• HVAC contractors

• Owner-operators

• Small HVAC teams

• Businesses without a dedicated office admin

Not a fit

• Large call centers

• Businesses wanting AI chatbots

• Complex CRM-heavy workflows

Get Early Access & 14-Day Trial

HVAC Lead Assist is currently in Beta.

We onboard a limited number of HVAC businesses to ensure reliability and quality.

• 14-day trial

• $79/month during beta

• White-glove setup

• Direct support during onboarding

• Early customer pricing retained

Beta customers help shape the final product.

Frequently asked questions

What happens if a customer replies?

All automation stops immediately. No further emails are sent.

Will this send emails without me knowing?

No. Emails are sent from your inbox, and you can see everything.

Can this annoy customers?

The system is intentionally limited and stops on engagement.

It is designed to be respectful and minimal.

Do I need a CRM?

No. HVAC Lead Assist works directly with your email.

Can I stop using it anytime?

Yes. There are no long-term commitments during Beta.

Request Beta Access

We’ll review your request and reach out shortly.